Office & Payroll Assistant

A tiempo completo

Washington D.C.

Publicado hace 1 mes

Resumen/Objetivo

This is a full-time, non-exempt position that resides in our very busy Washington D.C. office This position supports both day-to-day office operations and payroll/accounting administration, with priorities shifting based on business needs. The ideal candidate will demonstrate excellent written and verbal communication skills, strong proficiency in computer applications, the ability to multitask effectively, keen attention to detail, and a high level of professionalism. This individual must also be a collaborative and reliable team player.

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Responsabilidades básicas

Welcomes visitors to the D.C. office, answers incoming phone calls and direct inquiries, checks voicemail, incoming/outgoing mail.
Responsible for maintaining office supplies by restocking and ordering, including office machine maintenance.
Main point of contact for building maintenance, general office administration (e., new hire onboarding, fob management etc.).
Collaborate with team to coordinate and plan meetings for local office events.
Provide senior leadership support, such as scheduling meetings, printing, and filing, etc.
Review, collect, and compile weekly timesheets to ensure employees enter their time in our Time & Expense system, on-time, accurately and in compliance with both state and government regulations; work with accounting to make needed time entry adjustments.
Liaison with accounting, HR Payroll and the production teams to ensure proper and accurate submittals for time, expense, and payroll. Assess, evaluate, and facilitate processes to help determine what is most efficient in order to meet time sensitive deadlines.
Reconciling receipts, expense reports, or credit card charges.
Assist with other general accounting duties, as needed.

Competencias

Exceptional customer service
Professional
Comunicación
Organización
Adaptability / Flexibility
Atención al detalle
Práctica ética

Educación y experiencia requeridas

Associates degree and/or 1-2 years of relevant office or accounting experience
Knowledge of office administration is a plus
Conocimientos de Outlook, Word, Excel y PowerPoint (de nivel intermedio a avanzado)
Experiencia en el tratamiento adecuado de información confidencial y delicada
Capacidad para reconocer y priorizar problemas y tomar las medidas adecuadas

Tipo de puesto/Horas de trabajo previstas

This is a full-time in office position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30.

Requisitos físicos

While performing the duties of this job, much of the work may be done sitting at a desk, using a computer, typing, handling phone calls, filing, and using office equipment such as like printers and copiers. The employee must occasionally lift or move office products and supplies, up to 30 pounds.

Otras funciones
Tenga en cuenta que esta descripción del puesto no pretende abarcar ni contener una lista exhaustiva de las actividades, obligaciones o responsabilidades que se exigen al empleado para este puesto. Las tareas, responsabilidades y actividades pueden cambiar en cualquier momento con o sin previo aviso.

Escala salarial

El salario base anual que se ofrece para este puesto se basa en numerosos factores, como las aptitudes y conocimientos relacionados con el trabajo, la experiencia, la ubicación específica y la educación y/o formación pertinentes. Además del salario anual, ofrecemos un completo paquete de prestaciones.

Guidepost Solutions Solutions es una empresa que ofrece igualdad de oportunidades y no discrimina por motivos de raza, color, religión, sexo, nacionalidad, edad, discapacidad o información genética ni por ninguna otra característica protegida por la ley.