Billing Specalist

A tiempo completo

Hybrid / London

Posted on August 11, 2026

Resumen/Objetivo

The primary responsibility of the Billing Specialist is to coordinate and execute end-to-end processes related to project invoicing transactions in a professional services environment. This is a hybrid role supporting the Washington, D.C. office. Partners with case managers and internal stakeholders to ensure accurate, timely, and compliant billing. The Billing Specialist reports to the Senior Billing Analyst and maintains a key role on the corporate accounting team.

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Job Description

Receive and log subcontractor invoices for entry in project accounting system and process through payables module
Manage and coordinate the timely preparation, processing of pre‐bills including the necessary adjustments as PMs requested and month-end bills for multiple offices
Set-up new cases and projects in Microsoft Dynamics Great Plains and Business Central
Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
Realizar un seguimiento rápido de todas las consultas sobre facturación.
Organize and maintain the billing files for multiple locations, other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
Assist manager and department members on various special projects that get assigned to the Accounting Team
Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
Monitor and manage project WIP (work-in-progress), investigating variances and coordinating with case managers to ensure timely, accurate billing.
Monitor Subcontractor sheet and subcontractor inbox
Process adjustments, credits, and rebills, as needed

Funciones esenciales

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Competencias

Billing/Accounting: Understanding of project billing concepts (including WIP), basic accounting principles, and invoice processing controls to ensure accurate, compliant client billing.
Professionalism: Communicates clearly and respectfully with internal stakeholders and external clients, handles sensitive information with discretion, and represents the firm appropriately in all billing interactions.
Organization: Manages multiple matters/projects at once, prioritizes deadlines (pre-bills and month-end), and maintains well-structured billing support documentation and files.
Attention to Detail: Reviews billing data for accuracy (rates, terms, approvals, and supporting documentation), identifies discrepancies early, and follows through to resolution to reduce rebills and delays.
Ethical Practice: Demonstrates integrity and sound judgment, follows company policies and internal controls, and supports confidentiality and compliance requirements in all billing activities.

Formación y experiencia preferidas

Bachelor’s degree, associate’s degree in business, Accounting, or a related field
Two (2) to four (4) years’ experience in project billing
Experience working with Microsoft Dynamics with an emphasis on billing modules, a plus
Advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
Experience working under strict deadlines
Experience with successful and effective organizational and time management skills
Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors

Tipo de puesto/Horas de trabajo previstas

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m. There may be times during the billing cycle to work overtime in order to meet billing, month-end close, or other time-sensitive deadlines.

Exigencias físicas

En el desempeño de las tareas de este puesto, gran parte del trabajo puede realizarse sentado ante un escritorio, utilizando un ordenador, escribiendo a máquina, atendiendo llamadas telefónicas, archivando y utilizando equipos de oficina como impresoras y fotocopiadoras. Ocasionalmente, el empleado debe levantar o mover productos y suministros de oficina, hasta 20 libras.

Otras funciones
Tenga en cuenta que esta descripción del puesto no pretende abarcar ni contener una lista exhaustiva de las actividades, obligaciones o responsabilidades que se exigen al empleado para este puesto. Las tareas, responsabilidades y actividades pueden cambiar en cualquier momento con o sin previo aviso.

Escala salarial

El salario base anual que se ofrece para este puesto se basa en numerosos factores, como las aptitudes y conocimientos relacionados con el trabajo, la experiencia, la ubicación específica y la educación y/o formación pertinentes. Además del salario anual, ofrecemos un completo paquete de prestaciones.

Guidepost Solutions Solutions es una empresa que ofrece igualdad de oportunidades y no discrimina por motivos de raza, color, religión, sexo, nacionalidad, edad, discapacidad o información genética ni por ninguna otra característica protegida por la ley.