Proposal Specialist

Full Time

Remote

Posted 0 months ago

Summary/Objective

The Proposal Specialist reports to the Director of Marketing, Proposals and is responsible for managing the organization and creation of proposals and RFP responses from start to finish. Guidepost is seeking a talented, experienced proposal writer to create compelling responses that highlight Guidepost’s strengths and differentiators, tailoring content to meet client expectations. We expect that the content developed will be authentic, interesting, and easy to digest while adhering to corporate strategy, standards, brand positioning, and tone of voice. You will lead multiple stakeholders through a detailed, multi-step process, to produce proposals that drive recognition, support Guidepost’s expanding brand, and win work. Beyond proposals, some assistance with additional marketing communications from PowerPoint, web content, brochures, etc. is to be expected.

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Essential Functions

Candidates must have the ability to:

Analyze an RFP to determine suitability for Guidepost to participate and advise project team.
Analyze an RPF to determine requirements and understand how to tailor content to produce a dynamic response that positions Guidepost to win.
Professionally manage a detailed, multi-step, multi-stakeholder proposal process that requires consistent follow-up, clear/concise communication, and persistence to guide the proposal draft to completion and delivery.
Professionally lead, as needed, senior-level managing directors and project managers (and firm executives at times) who will lead the client-facing project, to completion and delivery.
Using a proposal creation software, design customized proposals that are concise, compliant, logical, and incorporate content provided by key stakeholders.
Leverage existing proposal material for rapid response to opportunities, as needed; conduct additional research as required to develop a compliant, compelling response.
Review, edit, and proofread proposals and other materials to ensure accuracy, clarity, consistency and compliance with firm guidelines and standards.
Support multiple projects simultaneously, prioritize assignments and complete tasks within firm deadlines and in a team environment.
Thrive in a fast-paced, deadline driven environment.
Print, assemble and ship (when required) on deadline.
Capture essential data for the proposal content library.
Work collaboratively with the greater marketing team.
Available to attend “special events” in a local Guidepost office as needed, preferably Washington DC or New York.

Competencies

Fluent in English
Proposal Management Experience
Strong Communication/Writing Skills
Ability to learn new topics quickly
Detail-Oriented/Meticulous
Collaborative Attitude
Time Management/Prioritization
Persistence/Drive
Organizational skills
Relationship Management
Ethical Practice

Preferred Education and Experience

Bachelor’s degree in English, Communications, Journalism, Business, or related field.
4-6 years of related experience, preferably within a professional service firm, and including executive-level interaction (law firm experience is ideal).
Proven writing and proofreading skills.
Strong knowledge of grammar and AP style conventions.
Curiosity and the ability to quickly learn Guidepost services and industry sectors, write about it intelligently and clearly, and with the audience’s perspective in mind.
Ability to strategically position Guidepost, matching company capabilities with client requirements.
Ability to organize, prioritize and coordinate multiple, simultaneous, and complex projects.
Flexible multi-tasker who works well under pressure to meet strict deadlines.
Proficiency in Microsoft Word is required. Working knowledge of PowerPoint and other Microsoft Office products is preferred.
Working knowledge of PitchPerfect is a plus.
Ability to work a flexible schedule.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment

The position can operate fully remote, hybrid, or in-office (Washington DC or New York) based on candidate preference.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Guidepost Solutions is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law