Position: Proposal Specialist Hybrid

Location: Washington, DC


The Proposal Specialist reports to the Director of Marketing, Proposals and is responsible for managing the organization and creation of proposals and RFP responses from start to finish. Guidepost is seeking a talented writer and storyteller to create compelling responses that highlight Guidepost’s strengths and differentiators, tailoring content to meet client expectations. We expect that the content developed will be authentic, interesting, and easy to digest while adhering to corporate strategy, standards, brand positioning, and tone of voice. You will lead multiple stakeholders through a detailed, multi-step process, to produce proposals that drive recognition, support Guidepost’s expanding brand, and win work. Beyond proposals, some assistance with additional marketing communications from web content, brochures, etc. is to be expected.

Essential Functions

Candidates must have the ability to:

  • Analyze an RFP to determine requirements and understand how to tailor content to produce a dynamic response that positions Guidepost to win.
  • Professionally manage a detailed, multi-step, multi-stakeholder process that requires consistent follow-up, clear/concise communication, and persistence to guide the proposal from kick-off to completion, including managing senior project managers and directors.
  • Using a proposal creation software, design customized proposals that are concise, compliant, logical, and incorporate content provided by key stakeholders.
  • Leverage existing proposal material for rapid response to opportunities, as needed; conduct additional research as required to develop a compliant, compelling response.
  • Review, edit, and proofread proposals and other materials to ensure accuracy, clarity, consistency and compliance with firm guidelines and standards.
  • Support multiple projects simultaneously, prioritize assignments and complete tasks within firm deadlines and in a team environment.
  • Thrive in a fast-paced, deadline driven environment.
  • Print, assemble and ship (when required) on deadline.
  • Capture essential data for the proposal content library.
  • Work collaboratively with the greater marketing team.
  • Available to work on site in one of our offices 2x/week preferred.


  • Fluent in English
  • Highly skilled writer
  • Strong Communication Skills
  • Detail-Oriented/Meticulous
  • Collaborative Attitude
  • Time Management/Prioritization
  • Persistence/Drive
  • Organizational skills
  • Relationship Management
  • Ethical Practice

Preferred Education and Experience

  • Bachelor’s degree in English, Communications, Journalism, Business, or related field.
  • 4-6 years of related experience.
  • Proven writing and proofreading skills.
  • Strong knowledge of grammar and AP style conventions.
  • Curiosity and the ability to quickly learn Guidepost services and industry sectors and write about it intelligently, clearly and with the audience’s perspective in mind.
  • Ability to strategically position Guidepost, matching company capabilities with client requirements.
  • Ability to organize, prioritize and coordinate multiple, simultaneous, and complex projects.
  • Flexible multi-tasker who works well under pressure to meet strict deadlines.
  • Proficiency in Microsoft Word is required. Working knowledge of PowerPoint and other Microsoft Office products is preferred.
  • Working knowledge of PitchPerfect is a plus.
  • Ability to work a flexible schedule.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.