Careers

Position: ADMINISTRATIVE ASSISTANT

Location: Washington, DC

Summary

This full-time, non-exempt position supports the one of key members of the Executive team and is responsible for organizing and coordinating all administrative related duties.  We are looking for someone with a high level of professionalism and who will be an integral team player to a dynamic office.

Core Responsibilities

  • Manage and prioritize calendar and deliverables, ensuring that urgent and priority correspondence and matters are communicated in a timely and effective manner.
  • Draft, prepare, format, and distribute proposals, correspondence, presentations, memos, pipeline reports, and other documents including filing.
  • Daily Salesforce data entry includes adding contacts, new opportunities and cases, uploading files, pipeline reports, etc.
  • Manage and coordinate travel arrangements
  • Coordinate and plan meetings and events for management
  • Complete time and expense reports including reporting project hours
  • Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for offices follow up to any billing and invoices inquiries
  • Provide prompt follow‐up to any billing and invoicing inquiries
  • Back up, as required, to other Executive and other Administrative team members

Competencies

  • Detail Oriented
  • Problem Solving
  • Team Player
  • Strong Communicator
  • Tech-Savvy
  • Ethical Practice

Preferred Education and Experience

  • Bachelor’s degree and/or three (3) years of providing executive/senior administrative level support
  • Advanced Microsoft Outlook calendaring skills and Word
  • Advanced proficiency in Microsoft 365 & Google Workspace
  • Proficiency in Windows/Mac OS
  • Experience in working in a very fast-paced environment with multiple competing priorities
  • Ability to maintain strict confidentiality
  • Tech savvy; ability to assess and resolve technical difficulties.
  • Knowledge of Windows and Mac operating systems
  • Proficiency in the following software is preferred:
    • Salesforce
    • Bloomberg
    • Lexis Nexis
    • Time and Expense systems

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position regularly requires long hours and weekend work.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.