Begin Your Journey With Guidepost

We are seeking an Accounting Specialist to coordinate and execute all processes related to general accounting transactions. This position will provide the employee the opportunity to gain valuable hands‐on experience and maintain a key position working with the corporate accounting team.

Responsibilities

• Receive and log subcontractor invoices for entry in project accounting system and process through payables module
• Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for local and offices support by local DC office
• Set-up new cases and projects in Microsoft Dynamics Great Plains/Accounting system
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Voucher accounts payable invoices
• Assist corporate accounting team on various special projects when assigned
• Ability to perform under strict deadlines maintaining attention to detail
• Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level
• Manage and post WIP transactions
• Other duties as assigned

Knowledge and Skills Requirements

• Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally required.
• Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e. Law Firm, Accounting Firm, Architect Firm, Engineering Firm )
• Experience working with Great Plains and Jovaco software with an emphasis on the billing modules a plus
• Intermediate to advanced skills in Microsoft Office with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness
• Strong verbal and written communication skills and the ability to interact in a professional manner are required as this position will have a high level of exposure with both company employees and sub-contractors
• Collaborative team player with the desire to assist all members of the accounting and local office team
• Solution oriented and good problem solver

Interested candidates should submit a resume to careers@guidepostsolutions.com 

Seeking a customer service oriented candidate to coordinate and execute all processes related to project accounting; provide Regional Vice President, Project Managers and others with project related support.

Essential Functions

• Partner with employees across multiple offices to prepare and ensure accurate and timely issuance of invoices
• Initiate new project set-ups, gather and record project authorization
• Accounts Receivable:
  • Prepare invoices for the monthly billing cycle
  • Record client payments, reconcile accounts and report discrepancies
  • Maintain databases for client contacts, invoice reporting, project reporting
  • Review and maintain billing process-tracking spreadsheets
  • Accounts Receivables/ Collections; issue weekly AR reports to Project Managers
  • Request remittance advices
• Billing:
  • Project set-up; review active projects to ensure job folder have fully executed contracts, purchase orders, change orders, notarizations, lien waivers and other documents required within guidelines.
  • Perform year-end organizational tasks, project closeouts and year-end closing.
  • File Management which includes maintaining updated documents in the project folders, scan and store closed projects, ensuring all invoices are placed in the correct folders, etc.
• Provide prompt follow‐up to any billing and invoicing inquiries from internal and/or external sources
• Administrative and accounting support to executives and office staff
• Assist with formatting & proof-reading documents
• Organize and maintain the billing files for multiple lo Maintain databases for client contacts, invoice reporting, project reporting other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Perform year-end organizational tasks, project closeouts and year-end closing.
• Perform daily filing and archiving duties.
• Supports accounting mission by completing accounting related tasks as needed.

Competencies

• Strong communication
• Customer service
• Collaborative
• Detailed
• Analytical

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:00 a.m. to 5:00 p.m.  Ability to work overtime hours on certain key dates during the monthly close or other times in which the departmental workload is at a high level.

Required Education and Experience

• 3-5  years of experience working in a similar capacity

Preferred Education and Experience

• Experience working with ERP system, Great Plains
• Experience with Jovaco or project accounting application
• Intermediate skills in Microsoft Excel and Word with ability to create and format reports
• Experience working under tight deadlines

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Seeking a seasoned, high achiever with proven communication skills, subject matter expertise, managerial experience & strategic planning capabilities.  Time management skills are essential with proven written and verbal communication skills.

 Job Duties

• Physical Security and Security Technology assessment, design, RFP, project management, construction administration, witness testing and commissioning services
• Security and low-voltage system project management, design, implementation, and quality control
• Carry out field-based site surveys, assessments, audits & take part in project-based meetings
• Manage consulting assignments for key clients and support large project team deliverables as directed by management
• Meeting client budget, quality control, and scheduling requirements for assigned projects
• Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
• Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries, and answering technical end user questions
• Responsible for effectively communicating both internally and externally project documentation
• Develop and implement best practices, standards, and processes
• Pursue opportunities for growth from clients, markets, and relationships; build and leverage relationships founded on trust and integrity in order to facilitate new business opportunities
• Seek potential clients and consider new ways to reach them

Competencies

• Project Management
• Consultation
• Security and low voltage knowledge
• Analytical
• Communication
• Ethical Practice

Required Education and Experience

• Possess minimum of 5 years of experience in technical / physical security design, specification and implementation
• A bachelor’s degree and five (5) years of project management experience, or 10 years of project management experience
• Subject matter experience in physical security/extra-low-voltage systems industry
• A strategic thinker with excellent verbal & written communication skills and an eye for detail
• Experience working with architects and design teams on project design and delivery
• Understanding of construction specifications as they relate to security and extra-low- voltage systems
• The ability to self-motivate, self-manage and inspire excellence
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)

Preferred Education

• Prince 2, CPP, PSP, and/or PMP certifications and other construction and or project management certifications that bring value to our delivery of services
• Experience working in Office 365 and Bluebeam software

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8 a.m. to 5 p.m.

Travel

Travel out-of-area to other regional offices and overnight travel is expected.

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Interested candidates should submit a resume to careers@guidepostsolutions.com 

The Proposal Writer reports to the Proposal Manager and produces sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. We are seeking a go-getter who wants to lead projects start to finish.

Responsibilities

• Produce professional sales proposals and responses to RFPs as part of a busy bi-coastal team
• Interpret requirements and specifications to go beyond the literal and understand the intent of each proposal requirement; research prospects to effectively tailor messages
• Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the customized content needed to meet customer needs
• Take the lead in managing the proposal process from start to finish to include coordinating people, process, research and data collection, and proposal layout and design to meet milestones and successfully deliver a top-notch product
• Craft new content on a proposal-by-proposal basis
• Ensure written responses are accurate and error-free
• Print, assemble and ship on deadline
• Assist in creating and refining material for our library of templated and custom content to include case studies, presentations, brochures, etc.
• Capture and key essential data into proposal database
• Work collaboratively with the full marketing team

Knowledge and Skills Requirements

• Bachelor’s degree in English, Communications, Business Administration or related field
• 3-5 years of professional writing/proposal development experience
• Proven writing skills; strong knowledge of and experience working with AP Style
• Strong proofreader
• A strong understanding of effective proposal and business development strategies
• Ability to organize, prioritize and manage multiple, simultaneous, complex projects
• Ability to delve into and quickly gain an understanding of new industry sectors; professional services (AEC/Law Firm/Consulting) experience a plus
• Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
• Working knowledge of Adobe InDesign, Word, and PowerPoint
• Creative, out of the box thinker

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Interested candidates should submit a resume to careers@guidepostsolutions.com