Administrative Assistant Washington, DC
This full-time, non-exempt position supports the one of key members of the Executive team and is responsible for organizing and coordinating all administrative related duties. We are looking for someone with a high level of professionalism and who will be an integral team player to a dynamic office.
Job Duties
Competencies
Required Education and Experience
Preferred Education and Experience
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Interested candidates should submit a resume to careers@guidepostsolutions.com
Analyst, Compliance + Immigration Washington, DC
We are seeking an analyst to work with our global compliance team on immigration matters. The analyst will provide support by collecting, tracking, and preparing important confidential data; keeping track of project phases ensuring accuracy through completion.
Essential Functions
• Intake of U.S. visa cases from multiple clients
• Prepare set-up and collection of information from candidates and multiple entities for management to evaluate, build petitions/applications, and preparation to interact with immigration attorneys
• Prepare petitions for filing with the U.S. government according to regulations and client specifications
• Prepare data for reporting and complete concise reports summarizing information by working with case managers/senior management
• Monitor and maintain inventory of case work and case studies
• Based on scope of projects, interact with client employees and coordinate technical support
• Quickly responds to all client, project lead, and co-worker communications
• Assist with new business presentations as needed
• Work with other analysts and researchers collaboratively and productively for an exchange of ideas
• Extensive utilization of databases both internally and externally
• Handle confidential information and adhere to strict non-disclosure agreement requirements
• Takes ownership of assigned work products and pride in completed results
• Attends scheduled meetings promptly and timely
• Constant use and awareness of multiple communication streams, including email, MS Team chat, mobile phone calls
• Attention to detail with all project functions is critical and essential; precision = success.
Competencies
• Analytical
• Professionalism & Business Navigation
• Critical Evaluation
• Communication
• Collaborative Team Player
• Ethical Practice
Required Education and Experience
• Bachelor’s degree and/or 1-3 years of industry/sector experience
• Experience with strong internet research, writing, data analysis, attention to detail and organizational skills
• Advanced presentation, communication, and interpersonal skills
• Proficient in Microsoft Office tools; including Excel, and Word, and Adobe Pro
• Knowledge of various web-based conference tools and software with the ability to provide presentations of work products for reviews by peer personnel
• Experience in multitasking and juggling multiple priorities and deadlines
Preferred Experience
• Ability to work independently in a highly effective and productive manner
• Acclimates well to a fast moving and multi-faceted, team-centric project environment; able to take the pace and stresses of tight deadlines with a high volume of casework
• Values perfection with consistent attention to detail in all work products
• Quick learner of process-centric and repetitive methodologies to weave-in with the current team
Travel
Travel out-of-area to other regional offices may be expected.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment. Access to reliable Wi-Fi is a must for any remote work, particularly, if necessary, in the evenings and weekends.
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Interested candidates should submit a resume to careers@guidepostsolutions.com
This is a full-time non-exempt position that works directly with the accounting team, Project Managers and Regional management to achieve financial goals on projects. This position requires attention to detail, strong organizational skills, knowledge of project accounting and solid communication skills.
Essential Functions
Project Accounts:
• Setup and maintain projects in accounting system in accordance with client contracts
• Work closely with Project Managers to ensure accuracy of project costs and revenue recognition
• Prepare monthly client progress billings
• Perform monthly closing duties including posting batches, WIP reporting and various reconciliations
• Answer any billing and invoicing inquiries from clients and Project Managers
• Implement accounting policy and serve as a resource for accounting questions
Accounts Payable:
• Receive and process subcontractor invoices
• Receive and process vendor invoices for project and non project related costs
• Review expense reports for accuracy & legitimacy
• Perform payroll time and expense transfers
Accounts Receivable:
• Send client statements and follow up on aged receivables
• Work with clients and project managers to resolve receivable issues
• Issue monthly AR reports to Project Managers
Requirements and Qualifications
• Bachelor’s degree in business, accounting or related field
• Three years’ experience working in project accounting
• Experience with financial systems applications
• Intermediate skills in Microsoft Excel and Word
• Ability to identify and resolve complex issues
• Proven organizational skills with ability to set priorities and meet deadlines
• Professional written and verbal communication skills
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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Interested candidates should submit a resume to careers@guidepostsolutions.com
Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.
Essential Functions
Required Education and Experience
To apply, please contact the Human Resources department at careers@guidepostsolutions.com
Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.
Essential Functions
Required Education and Experience
To apply, please contact the Human Resources department at careers@guidepostsolutions.com
Proposal Specialist Washington, DC
Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.
Essential Functions
Required Education and Experience
To apply, please contact the Human Resources department at careers@guidepostsolutions.com
Regional Vice President, Western Region Oakland
We are seeking a dynamic individual for the role of key executive for the Western region. If you have proven strategic leadership skills, extensive experience in the development and implementation of physical security system standards, and the interpersonal skills necessary to successfully lead a team, consider #teamguidepost.
SUMMARY/OBJECTIVE
Regional Vice President, Western Region reports directly to the President of STC. This position is responsible for the Western Region which includes business development, execution, operations, P&L, and staffing resources.
JOB DUTIES
• As the key executive for the Western region, provide strategic leadership on business development efforts, execution of projects and resource management
• Manage Western Region’s project profitability, cost control, and revenue projections
• Responsible for overall project deliverables, client relationships and work product; ensure that all project deliverables exceed client expectations that results in successful implementations of long term project strategies
• Able to provide and or support threat and physical security assessments, needs assessments, master planning, security systems design, security department optimization, virtual CISO, project management, managed security services, cybersecurity, and other security improvement programs
• Able to identify and review technology to support Guidepost projects and client needs, familiarity with AI tools a plus.
• Respond to customer concerns with a sense of urgency.
• Demonstrate exemplary communication skills, internally and externally, keeping key senior leaders and team members informed
• Lead by example and oversee training, supervision, motivation, and mentoring of employees to ensure a high level of performance, professionalism, and quality
• Strategic team player with other practice areas of Guidepost and business operations
• Work collaboratively with other Regional Vice Presidents to create shared STC procedures and policies that support the business division and corporate policies
• Standardize policies and procedures and implement training programs to improve efficiency, productivity, and safety
• Maintain executive oversight of the administrative operations of the business unit including on-boarding, invoicing, collections, benefits, reporting and payroll
COMPETENCIES
• Leadership & Navigation
• Business Acumen
• Emotional intelligence
• Communication
• Consultation
• Relationship Management
• Tech-Savvy
• Global & Cultural Awareness
• Ethical Practice
REQUIRED EDUCATION AND EXPERIENCE
• Bachelor’s Degree in related field; or an equivalent combination of education and experience
• Minimum of ten years of consultancy experience
• Extensive experience in the development and implementation of physical security system standards
• Interpersonal skills necessary to successfully lead a team and establish and maintain effective working relationships with all levels of the organization and relevant stakeholders
• Self-driven, goal-oriented, focused, and assertive
• Proven success in managing budgets, profitability, and expenses
PREFERRED EDUCATION AND EXPERIENCE
• Desired certifications: PMP, ASIS CPP, PSP; Construction and or project management PMI certifications
• Law Enforcement background, or extensive experience working with law enforcement
• Microsoft 365 Smartsheet and Microsoft Project Manager applications, Autodesk Design Review and Bluebeam, Current Version
SUPERVISORY RESPONSIBILITY
This position manages employees and is responsible for the performance management and hiring of the employees within the Western Region.
TRAVEL
Travel within the region, and out-of-area to other regional offices and overnight travel is expected.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
__________________
Interested candidates should submit a resume to careers@guidepostsolutions.com
Senior Project Manager/Consultant Chicago
This full-time position requires an individual with project and people management skills, business development acumen, technical subject matter expertise, strategic planning skills, project accounting, and proven written and verbal communication skills. This position will manage and support project development in the region.
Job Duties
• Physical security and low-voltage system project management, design, implementation, and quality control
• Manage large complex projects and clients, managing client and internal deliverables
o Meet client budget, quality control and scheduling requirements for projects
o Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
o Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries and technical end user questions
• Collaborate with business development team to promote to target market leaders within Security, Engineering and Consulting industry
• Managing special consulting assignments for key clients and directing internal project manager deliverables
• Work with senior leadership to communicate plans, initiatives and goals
Competencies
1. Project Management
2. Consultation
3. Physical security and low voltage knowledge
4. Business Development
5. Communication
6. Ethical Practice
Required Education and Experience
A bachelor’s degree and 6-8 years of project management experience, or 10 years of project management experience, preferably in the physical security industry.
Preferred Education and Experience
• CPP, PSP, and/or PMP certifications
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
• Strong communicator, both verbally and written, is a key component of this role
• Experience working in Office 365 and Bluebeam software
__________________
Interested candidates should submit a resume to careers@guidepostsolutions.com
Senior Project Manager/Consultant Oakland
This full-time position requires an individual with project and people management skills, business development acumen, technical subject matter expertise, strategic planning skills, project accounting, and proven written and verbal communication skills. This position will manage and support project development in the region.
Job Duties
• Physical security and low-voltage system project management, design, implementation, and quality control
• Manage large complex projects and clients, managing client and internal deliverables
o Meet client budget, quality control and scheduling requirements for projects
o Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
o Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries and technical end user questions
• Collaborate with business development team to promote to target market leaders within Security, Engineering and Consulting industry
• Managing special consulting assignments for key clients and directing internal project manager deliverables
• Work with senior leadership to communicate plans, initiatives and goals
Competencies
1. Project Management
2. Consultation
3. Physical security and low voltage knowledge
4. Business Development
5. Communication
6. Ethical Practice
Required Education and Experience
A bachelor’s degree and 6-8 years of project management experience, or 10 years of project management experience, preferably in the physical security industry.
Preferred Education and Experience
• CPP, PSP, and/or PMP certifications
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
• Strong communicator, both verbally and written, is a key component of this role
• Experience working in Office 365 and Bluebeam software
__________________
Interested candidates should submit a resume to careers@guidepostsolutions.com
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