Careers

Begin Your Journey With Guidepost

To apply, please contact the Human Resources department at careers@guidepostsolutions.com
 

This full-time, non-exempt position supports the one of key members of the Executive team and is responsible for organizing and coordinating all administrative related duties.  We are looking for someone with a high level of professionalism and who will be an integral team player to a dynamic office. 

Job Duties

  • Executive level administrative support including:
    • Effectively manage, prioritize, and optimize executives time, calendar, and deliverables, ensuring that urgent and priority correspondence and matters are communicated in a timely and effective manner
    • Manage and coordinate travel arrangements
    • Coordinate and plan meetings and events for management
    • Complete time and expense reports including reporting project hours
    • Draft, prepare, format, and distribute proposals, correspondence, presentations, memos, pipeline reports, and other documents including filing; and
    • Answering phones and meet and greet clients
  • Daily Salesforce data entry includes adding contacts, new opportunities and cases, uploading files, pipeline reports, etc.
  • Back up, as required, to other Executive and other Administrative team members

Competencies

  • Communication
  • Critical Thinking & Problem Solving
  • Teamwork & Collaboration
  • Detail Oriented
  • Ethical Practice

Required Education and Experience

  • A minimum of five (5) years of experience in an administrative capacity at the executive level
  • Experienced in office administration, including expertise in Microsoft 365 (Outlook, Word, Excel, and PowerPoint)

Preferred Education and Experience

  • Bachelor’s degree a plus
  • Superior organizational and time management skills a must with strong business communication skills, professional attitude, and attention to detail
  • Ability to recognize and prioritize issues and take appropriate actions
  • Experience and comfortable working with remote staff
  • Experience in handling confidential and sensitive information appropriately
  • Excellent oral and written communication skills

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

We are seeking an analyst to work with our global compliance team on immigration matters. The analyst will provide support by collecting, tracking, and preparing important confidential data; keeping track of project phases ensuring accuracy through completion.

Essential Functions
• Intake of U.S. visa cases from multiple clients
• Prepare set-up and collection of information from candidates and multiple entities for management to evaluate, build petitions/applications, and preparation to interact with immigration attorneys
• Prepare petitions for filing with the U.S. government according to regulations and client specifications
• Prepare data for reporting and complete concise reports summarizing information by working with case managers/senior management
• Monitor and maintain inventory of case work and case studies
• Based on scope of projects, interact with client employees and coordinate technical support
• Quickly responds to all client, project lead, and co-worker communications
• Assist with new business presentations as needed
• Work with other analysts and researchers collaboratively and productively for an exchange of ideas
• Extensive utilization of databases both internally and externally
• Handle confidential information and adhere to strict non-disclosure agreement requirements
• Takes ownership of assigned work products and pride in completed results
• Attends scheduled meetings promptly and timely
• Constant use and awareness of multiple communication streams, including email, MS Team chat, mobile phone calls
• Attention to detail with all project functions is critical and essential; precision = success.

Competencies
• Analytical
• Professionalism & Business Navigation
• Critical Evaluation
• Communication
• Collaborative Team Player
• Ethical Practice

Required Education and Experience
• Bachelor’s degree and/or 1-3 years of industry/sector experience
• Experience with strong internet research, writing, data analysis, attention to detail and organizational skills
• Advanced presentation, communication, and interpersonal skills
• Proficient in Microsoft Office tools; including Excel, and Word, and Adobe Pro
• Knowledge of various web-based conference tools and software with the ability to provide presentations of work products for reviews by peer personnel
• Experience in multitasking and juggling multiple priorities and deadlines

Preferred Experience
• Ability to work independently in a highly effective and productive manner
• Acclimates well to a fast moving and multi-faceted, team-centric project environment; able to take the pace and stresses of tight deadlines with a high volume of casework
• Values perfection with consistent attention to detail in all work products
• Quick learner of process-centric and repetitive methodologies to weave-in with the current team

Travel
Travel out-of-area to other regional offices may be expected.

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment. Access to reliable Wi-Fi is a must for any remote work, particularly, if necessary, in the evenings and weekends.

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

 

This is a full-time non-exempt position that works directly with the accounting team, Project Managers and Regional management to achieve financial goals on projects. This position requires attention to detail, strong organizational skills, knowledge of project accounting and solid communication skills.

Essential Functions

Project Accounts:
• Setup and maintain projects in accounting system in accordance with client contracts
• Work closely with Project Managers to ensure accuracy of project costs and revenue recognition
• Prepare monthly client progress billings
• Perform monthly closing duties including posting batches, WIP reporting and various reconciliations
• Answer any billing and invoicing inquiries from clients and Project Managers
• Implement accounting policy and serve as a resource for accounting questions

Accounts Payable:
• Receive and process subcontractor invoices
• Receive and process vendor invoices for project and non project related costs
• Review expense reports for accuracy & legitimacy
• Perform payroll time and expense transfers
Accounts Receivable:
• Send client statements and follow up on aged receivables
• Work with clients and project managers to resolve receivable issues
• Issue monthly AR reports to Project Managers

Requirements and Qualifications

• Bachelor’s degree in business, accounting or related field
• Three years’ experience working in project accounting
• Experience with financial systems applications
• Intermediate skills in Microsoft Excel and Word
• Ability to identify and resolve complex issues
• Proven organizational skills with ability to set priorities and meet deadlines
• Professional written and verbal communication skills

Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.

Essential Functions

  • Produce professional proposals and responses to RFPs as part of a busy marketing team; this includes managing the proposal process from start to finish (conduct research, initiate kick-off calls and collaborate with internal stakeholders, etc.)
  • Interpret requirements and specifications to go beyond the literal and understand the intent of each requirement; research prospects to effectively tailor messages
  • Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs
  • Ensure written responses are accurate and error-free
  • Print, assemble and ship on deadline
  • Assist in creating and refining materials for our library of templated and custom content to include case studies, presentations, brochures, etc.
  • Capture and keep essential data into proposal database
  • Work collaboratively with marketing team
  • Must be available to work on site in one of our offices 2x/week

Required Education and Experience

  • Bachelor’s degree in English, Communications, Business, or related field
  • 3-5 years of professional proposal development which includes managing full proposal cycle; understanding of effective proposal and business development strategies
  • Professional services (AEC/Law Firm/Consulting) experience a plus
  • Proven writing and proofreading skills; strong knowledge of and experience working with AP Style
  • Ability to delve into and quickly gain an understanding of new industry sectors
  • Ability to organize, prioritize and manage multiple, simultaneous, and complex projects
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Working knowledge of Adobe InDesign, Word and PowerPoint
  • Creative, out of the box thinker

To apply, please contact the Human Resources department at careers@guidepostsolutions.com

Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.

Essential Functions

  • Produce professional proposals and responses to RFPs as part of a busy marketing team; this includes managing the proposal process from start to finish (conduct research, initiate kick-off calls and collaborate with internal stakeholders, etc.)
  • Interpret requirements and specifications to go beyond the literal and understand the intent of each requirement; research prospects to effectively tailor messages
  • Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs
  • Ensure written responses are accurate and error-free
  • Print, assemble and ship on deadline
  • Assist in creating and refining materials for our library of templated and custom content to include case studies, presentations, brochures, etc.
  • Capture and keep essential data into proposal database
  • Work collaboratively with marketing team
  • Must be available to work on site in one of our offices 2x/week

Required Education and Experience

  • Bachelor’s degree in English, Communications, Business, or related field
  • 3-5 years of professional proposal development which includes managing full proposal cycle; understanding of effective proposal and business development strategies
  • Professional services (AEC/Law Firm/Consulting) experience a plus
  • Proven writing and proofreading skills; strong knowledge of and experience working with AP Style
  • Ability to delve into and quickly gain an understanding of new industry sectors
  • Ability to organize, prioritize and manage multiple, simultaneous, and complex projects
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Working knowledge of Adobe InDesign, Word and PowerPoint
  • Creative, out of the box thinker

To apply, please contact the Human Resources department at careers@guidepostsolutions.com

Seeking a go-getter to produce sales materials and RFP responses that win new business and promote the Guidepost Solutions brand. The successful candidate will be available to report in-person to our office in either Chicago, Dallas or Washington, DC.

Essential Functions

  • Produce professional proposals and responses to RFPs as part of a busy marketing team; this includes managing the proposal process from start to finish (conduct research, initiate kick-off calls and collaborate with internal stakeholders, etc.)
  • Interpret requirements and specifications to go beyond the literal and understand the intent of each requirement; research prospects to effectively tailor messages
  • Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs
  • Ensure written responses are accurate and error-free
  • Print, assemble and ship on deadline
  • Assist in creating and refining materials for our library of templated and custom content to include case studies, presentations, brochures, etc.
  • Capture and keep essential data into proposal database
  • Work collaboratively with marketing team
  • Must be available to work on site in one of our offices 2x/week

Required Education and Experience

  • Bachelor’s degree in English, Communications, Business, or related field
  • 3-5 years of professional proposal development which includes managing full proposal cycle; understanding of effective proposal and business development strategies
  • Professional services (AEC/Law Firm/Consulting) experience a plus
  • Proven writing and proofreading skills; strong knowledge of and experience working with AP Style
  • Ability to delve into and quickly gain an understanding of new industry sectors
  • Ability to organize, prioritize and manage multiple, simultaneous, and complex projects
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Working knowledge of Adobe InDesign, Word and PowerPoint
  • Creative, out of the box thinker

To apply, please contact the Human Resources department at careers@guidepostsolutions.com

We are seeking a dynamic individual for the role of key executive for the Western region. If you have proven strategic leadership skills, extensive experience in the development and implementation of physical security system standards, and the interpersonal skills necessary to successfully lead a team, consider #teamguidepost.

SUMMARY/OBJECTIVE
Regional Vice President, Western Region reports directly to the President of STC. This position is responsible for the Western Region which includes business development, execution, operations, P&L, and staffing resources.

JOB DUTIES
• As the key executive for the Western region, provide strategic leadership on business development efforts, execution of projects and resource management
• Manage Western Region’s project profitability, cost control, and revenue projections
• Responsible for overall project deliverables, client relationships and work product; ensure that all project deliverables exceed client expectations that results in successful implementations of long term project strategies
• Able to provide and or support threat and physical security assessments, needs assessments, master planning, security systems design, security department optimization, virtual CISO, project management, managed security services, cybersecurity, and other security improvement programs
• Able to identify and review technology to support Guidepost projects and client needs, familiarity with AI tools a plus.
• Respond to customer concerns with a sense of urgency.
• Demonstrate exemplary communication skills, internally and externally, keeping key senior leaders and team members informed
• Lead by example and oversee training, supervision, motivation, and mentoring of employees to ensure a high level of performance, professionalism, and quality
• Strategic team player with other practice areas of Guidepost and business operations
• Work collaboratively with other Regional Vice Presidents to create shared STC procedures and policies that support the business division and corporate policies
• Standardize policies and procedures and implement training programs to improve efficiency, productivity, and safety
• Maintain executive oversight of the administrative operations of the business unit including on-boarding, invoicing, collections, benefits, reporting and payroll

COMPETENCIES
• Leadership & Navigation
• Business Acumen
• Emotional intelligence
• Communication
• Consultation
• Relationship Management
• Tech-Savvy
• Global & Cultural Awareness
• Ethical Practice

REQUIRED EDUCATION AND EXPERIENCE
• Bachelor’s Degree in related field; or an equivalent combination of education and experience
• Minimum of ten years of consultancy experience
• Extensive experience in the development and implementation of physical security system standards
• Interpersonal skills necessary to successfully lead a team and establish and maintain effective working relationships with all levels of the organization and relevant stakeholders
• Self-driven, goal-oriented, focused, and assertive
• Proven success in managing budgets, profitability, and expenses

PREFERRED EDUCATION AND EXPERIENCE
• Desired certifications: PMP, ASIS CPP, PSP; Construction and or project management PMI certifications
• Law Enforcement background, or extensive experience working with law enforcement
• Microsoft 365 Smartsheet and Microsoft Project Manager applications, Autodesk Design Review and Bluebeam, Current Version

SUPERVISORY RESPONSIBILITY
This position manages employees and is responsible for the performance management and hiring of the employees within the Western Region.
TRAVEL
Travel within the region, and out-of-area to other regional offices and overnight travel is expected.
OTHER DUTIES
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

This full-time position requires an individual with project and people management skills, business development acumen, technical subject matter expertise, strategic planning skills, project accounting, and proven written and verbal communication skills. This position will manage and support project development in the region.

Job Duties

• Physical security and low-voltage system project management, design, implementation, and quality control
• Manage large complex projects and clients, managing client and internal deliverables
o Meet client budget, quality control and scheduling requirements for projects
o Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
o Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries and technical end user questions
• Collaborate with business development team to promote to target market leaders within Security, Engineering and Consulting industry
• Managing special consulting assignments for key clients and directing internal project manager deliverables
• Work with senior leadership to communicate plans, initiatives and goals

Competencies

1. Project Management
2. Consultation
3. Physical security and low voltage knowledge
4. Business Development
5. Communication
6. Ethical Practice

Required Education and Experience

A bachelor’s degree and 6-8 years of project management experience, or 10 years of project management experience, preferably in the physical security industry.

Preferred Education and Experience

• CPP, PSP, and/or PMP certifications
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
• Strong communicator, both verbally and written, is a key component of this role
• Experience working in Office 365 and Bluebeam software

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

This full-time position requires an individual with project and people management skills, business development acumen, technical subject matter expertise, strategic planning skills, project accounting, and proven written and verbal communication skills. This position will manage and support project development in the region.

Job Duties

• Physical security and low-voltage system project management, design, implementation, and quality control
• Manage large complex projects and clients, managing client and internal deliverables
o Meet client budget, quality control and scheduling requirements for projects
o Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
o Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries and technical end user questions
• Collaborate with business development team to promote to target market leaders within Security, Engineering and Consulting industry
• Managing special consulting assignments for key clients and directing internal project manager deliverables
• Work with senior leadership to communicate plans, initiatives and goals

Competencies

1. Project Management
2. Consultation
3. Physical security and low voltage knowledge
4. Business Development
5. Communication
6. Ethical Practice

Required Education and Experience

A bachelor’s degree and 6-8 years of project management experience, or 10 years of project management experience, preferably in the physical security industry.

Preferred Education and Experience

• CPP, PSP, and/or PMP certifications
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
• Strong communicator, both verbally and written, is a key component of this role
• Experience working in Office 365 and Bluebeam software

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com