Careers

Begin Your Journey With Guidepost

To apply, please contact the Human Resources department at careers@guidepostsolutions.com
 

This full-time, non-exempt position supports the one of key members of the Executive team and is responsible for organizing and coordinating all administrative related duties.  We are looking for someone with a high level of professionalism and who will be an integral team player to a dynamic office. 

Job Duties

  • Executive level administrative support including:
    • Effectively manage, prioritize, and optimize executives time, calendar, and deliverables, ensuring that urgent and priority correspondence and matters are communicated in a timely and effective manner
    • Manage and coordinate travel arrangements
    • Coordinate and plan meetings and events for management
    • Complete time and expense reports including reporting project hours
    • Draft, prepare, format, and distribute proposals, correspondence, presentations, memos, pipeline reports, and other documents including filing; and
    • Answering phones and meet and greet clients
  • Daily Salesforce data entry includes adding contacts, new opportunities and cases, uploading files, pipeline reports, etc.
  • Back up, as required, to other Executive and other Administrative team members

Competencies

  • Communication
  • Critical Thinking & Problem Solving
  • Teamwork & Collaboration
  • Detail Oriented
  • Ethical Practice

Required Education and Experience

  • A minimum of five (5) years of experience in an administrative capacity at the executive level
  • Experienced in office administration, including expertise in Microsoft 365 (Outlook, Word, Excel, and PowerPoint)

Preferred Education and Experience

  • Bachelor’s degree a plus
  • Superior organizational and time management skills a must with strong business communication skills, professional attitude, and attention to detail
  • Ability to recognize and prioritize issues and take appropriate actions
  • Experience and comfortable working with remote staff
  • Experience in handling confidential and sensitive information appropriately
  • Excellent oral and written communication skills

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

Seeking a full-time analyst to collect, track, and prepare important confidential data, keeping track of project phases ensuring accuracy through completion.

Essential Functions

  • Support client’s CISO in building out and maintaining client’s security controls environment
  • Test operating effectiveness of controls
  • Monitor and report on Key Risk Indicators
  • Work with the business and technology teams to support with risk identification, tracking, and remediation
  • Assist client teams in security compliance related matters including diligence requests
  • Assist in completing regulatory filings, exams, and certifications
  • Support security and legal teams in addressing client Personally Identifiable Information (PII) requests
  • Assist in developing and maintenance of security policies
  • Prepare data for reporting and complete concise reports summarizing information by working with case managers/senior management
  • Based on scope of projects, interact with client employees and coordinate technical support
  • Quickly respond to all client, project lead, and co-worker communications
  • Work with other analysts and researchers collaboratively and productively for an exchange of ideas
  • Handle confidential information and adhere to strict non-disclosure agreement requirements
  • Constant use and awareness of multiple communication streams, including email, MS Team chat, mobile phone calls

Competencies

  • Cyber Security
  • Analysis
  • Professionalism & Business Navigation
  • Critical Evaluation
  • Communication
  • Ethical Practice

Required Education and Experience

  • 2+ years of experience in a GRC, IT audit or security role
  • Working knowledge of IT security and GRC standards (NIST CSF, ISO 27k1, COSO, etc.)
  • Experience in testing, monitoring, and reporting on internal controls (background in control design is a plus)
  • Experience in conducting or taking part in SOC1/SOC2 audits is a plus
  • Demonstrated ability to continuously learn and work independently
  • Ability to work effectively in teams of technical and non-technical individuals, including peers in non-technical departments
  • Ability to work independently with minimal supervision

Preferred Education and Experience

  • Ability to work independently in a highly effective and productive manner
  • Acclimates well to a fast moving and multi-faceted, team-centric project environment; able to take the pace and stresses of tight deadlines with a high volume of casework
  • Values perfection with consistent attention to detail in all work products

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

This is a full-time position that works directly on the accounting team with project managers and regional management to achieve financial goals on projects. This position requires attention to detail, strong organizational skills, knowledge of project accounting, and solid communication skills.

Essential Functions

Project Accounts:

  • Setup and maintain projects in accounting system in accordance with client contracts
  • Work closely with Project Managers to ensure accuracy of project costs and revenue recognition
  • Prepare monthly client progress billings
  • Perform monthly closing duties including posting batches, WIP reporting and various reconciliations
  • Answer any billing and invoicing inquiries from clients and Project Managers
  • Implement accounting policy and serve as a resource for accounting questions

Accounts Payable:

  • Receive and process subcontractor invoices
  • Receive and process vendor invoices for project and non project related costs
  • Review expense reports for accuracy & legitimacy
  • Perform payroll time and expense transfers

Accounts Receivable:

  • Send client statements and follow up on aged receivables
  • Work with clients and project managers to resolve receivable issues
  • Issue monthly AR reports to Project Managers

Requirements and Qualifications

  • Bachelor’s degree in business, accounting or related field
  • Three years’ experience working in project accounting
  • Experience with financial systems applications
  • Intermediate skills in Microsoft Excel and Word
  • Ability to identify and resolve complex issues
  • Proven organizational skills with ability to set priorities and meet deadlines
  • Professional written and verbal communication skills

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

 

This is a full-time position that works directly on the accounting team with project managers and regional management to achieve financial goals on projects. This position requires attention to detail, strong organizational skills, knowledge of project accounting, and solid communication skills.

Essential Functions

Project Accounts:

  • Setup and maintain projects in accounting system in accordance with client contracts
  • Work closely with Project Managers to ensure accuracy of project costs and revenue recognition
  • Prepare monthly client progress billings
  • Perform monthly closing duties including posting batches, WIP reporting and various reconciliations
  • Answer any billing and invoicing inquiries from clients and Project Managers
  • Implement accounting policy and serve as a resource for accounting questions

Accounts Payable:

  • Receive and process subcontractor invoices
  • Receive and process vendor invoices for project and non project related costs
  • Review expense reports for accuracy & legitimacy
  • Perform payroll time and expense transfers

Accounts Receivable:

  • Send client statements and follow up on aged receivables
  • Work with clients and project managers to resolve receivable issues
  • Issue monthly AR reports to Project Managers

Requirements and Qualifications

  • Bachelor’s degree in business, accounting or related field
  • Three years’ experience working in project accounting
  • Experience with financial systems applications
  • Intermediate skills in Microsoft Excel and Word
  • Ability to identify and resolve complex issues
  • Proven organizational skills with ability to set priorities and meet deadlines
  • Professional written and verbal communication skills

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

The Proposal Coordinator reports to the Proposal Manager and coordinates the organization and creation of proposals and other sales materials that win new business and promote the Guidepost Solutions brand. We are seeking a go-getter who wants to learn the profession and work projects start to finish.

Responsibilities

  • Coordinate the production of professional proposals and responses to RFPs as part of a busy marketing team; this includes coordinating the proposal process from start to finish (conduct research, initiate kick-off calls and collaborate with internal stakeholders, etc.)
  • Learn to interpret requirements and specifications to go beyond the literal and understand the intent of each requirement by assisting senior members of the team
  • Research prospects to effectively tailor messages
  • Work with the proposal manager, business development lead, project manager and others to strategize the approach and gather the content needed to meet customer needs
  • Ensure written responses are accurate and error-free
  • Print, assemble and ship on deadline
  • Assist in creating and refining materials for our library of templated and custom content to include case studies, bios, presentations, etc.
  • Capture essential data for the proposal database
  • Work collaboratively with marketing team
  • Must be available to work on site in one of our offices 2x/week

Knowledge and Skills Requirements

  • Bachelor’s degree in English, Communications, Business, or related field
  • 0-2 years of related experience
  • Professional services (AEC/Law Firm/Consulting) experience a plus
  • Proven writing and proofreading skills
  • Curiosity and the ability to delve into and quickly gain an understanding of new industry sectors
  • Ability to organize, prioritize and coordinate multiple, simultaneous, and complex projects
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Working knowledge of Adobe InDesign a plus

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

 

This position reports to Regional Management and is responsible for the overall office operations for Walnut Creek, Chicago, Los Angeles, and non-brick and mortar locations within the Western and Midwest regions. Responsibilities include day to day office operations, communication, vendor coordination, and being the primary point of contact for all office related functions. This role is an integral part of the operations team for the region and an opportunity to champion company culture, promote employee well-being and have a direct impact on our workplace.

Job Essentials

  • Serve as the primary point of contact for employee and client needs including answering phones, greeting visitors, managing office vendors and deliveries, visitors, mail, office contracts, health and safety protocols, and electronic file structures
  • Maintain an orderly, safe, and healthy work environment by establishing and following standards and procedures, and complying with legal regulations; work with leadership on health and safety compliance initiatives
  • Act as primary liaison with property management teams to ensure a well-maintained work environment
  • Negotiate and order office supplies, furniture, and equipment, in accordance with company purchasing policies; review and reconcile office vendor invoices and American Express card expenses
  • Assist with Microsoft Office formatting / document setup / content review
  • Develop and manage office operational budget in coordination with accounting
  • Process and maintain business licenses and vendor registrations
  • Be the main point of contact for technology support and coordination with IT staff and external IT vendor
  • Work closely with People Operations for new hire set-up and orientation
  • Manage and coordinate employee events, meetings, and special projects

Requirements and Qualifications

  • Bachelor’s degree in business administration, communications, or related field
  • Minimum three (3) years’ experience in office management
  • Proven organizational skills with ability to set priorities and meet deadlines
  • Experience supporting teams and peers in a fast-paced environment
  • Strong communication skills (both written and oral)
  • Strong proficiency in Microsoft Office, Smartsheet.com and SharePoint
  • Ability to maintain strict confidentiality in performing duties including but not limited to any information on cases that are or have been worked on by the office

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

This is a full-time position that will work under the supervision of Leadership to develop business valuation and economic damage reports and to assist council during litigated matters.   Must have subject matter expertise in litigation and valuation disputes.  Provides support by keeping track of project phases and ensuring their effectiveness and proper completion.

Job Duties

  • Preparing business valuation and economic damages reports including analyses in a litigated and non-litigated scenarios. Knowledge of litigation and valuation professional standards and current practices.
  • Familiarity with transaction advisory service reports; specific to key issues such as normalized earnings, valuation model inputs and assumptions, achievability of management’s budget, and indebtedness considerations.
  • Analyze subject companies’ data to identify historical and projected financial and operating trends, quality of earnings and working capital considerations, assessment of business risks and develop cost of capital models.  Participate in negotiations and meetings with counsel about the subject matter.
  • Provide a range of qualitative and quantitative consulting services in the areas of financial business valuation, personal injury claims, intellectual property valuation and litigation, develop quantitative models and assessment of business risks.
  • Serve as a team member for financial valuation projects and quantitative consulting engagements, work on assigned project responsibilities and meet project requirements, maintain effective communications with clients and team to ensure client satisfaction, serve as a member on engagement where responsibilities include detailed execution of valuation and economic damages and related modeling projects, documentation of damage and valuation results.
  • Organize, evaluate, prepare, and present summaries and detailed analysis of financial and non-financial data.
  • Support business development and marketing efforts by researching companies, persons or business areas.

Competencies

  • Analytical
  • Critical Evaluation
  • Problem Solving
  • Expert in Technology
  • Professionalism & Business Navigation
  • Ethical Practice

Required Education and Experience

  • Bachelor’s degree
  • Four (4) to five (5) years of industry/sector experience preferred
  • Experience with one of the following is preferred: forensic accounting, commercial and divorce litigation support, expert testimony, damages analysis and valuation of businesses, complex financial instruments and intangible assets in connection with financial reporting, litigation, and estate and income tax planning and compliance
  • Professional credentials such as CPA, CFA, CFE, ABV, CVA, MAFF preferred
  • Excellent presentation, communication and interpersonal skills
  • Highly proficient in Microsoft Office tools, specifically Excel, Word, PowerPoint

Travel

Travel out-of-area to other regional offices may be expected.

 

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m.  There may be requirements for after-hours responsiveness in urgent client cases.

 

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com

This full-time position requires an individual with project and people management skills, business development acumen, technical subject matter expertise, strategic planning skills, project accounting, and proven written and verbal communication skills. This position will manage and support project development in the region.

Job Duties

• Physical security and low-voltage system project management, design, implementation, and quality control
• Manage large complex projects and clients, managing client and internal deliverables
o Meet client budget, quality control and scheduling requirements for projects
o Track project related issues and work with project team members to follow up on issues and status. Identify barriers to resolving issues and work to develop strategies to overcome barriers; provide follow activities around issues
o Customer relations, including maintenance of customer satisfaction metrics, responding to customer inquiries, answering phone inquiries and technical end user questions
• Collaborate with business development team to promote to target market leaders within Security, Engineering and Consulting industry
• Managing special consulting assignments for key clients and directing internal project manager deliverables
• Work with senior leadership to communicate plans, initiatives and goals

Competencies

1. Project Management
2. Consultation
3. Physical security and low voltage knowledge
4. Business Development
5. Communication
6. Ethical Practice

Required Education and Experience

A bachelor’s degree and 6-8 years of project management experience, or 10 years of project management experience, preferably in the physical security industry.

Preferred Education and Experience

• CPP, PSP, and/or PMP certifications
• Understanding of a project management life cycle, with an ability to read and understand proposals and develop preliminary project plans (tasks, timeframes, deliverables)
• Strong communicator, both verbally and written, is a key component of this role
• Experience working in Office 365 and Bluebeam software

__________________

Interested candidates should submit a resume to careers@guidepostsolutions.com