Begin Your Journey With Guidepost

Summary/Objective

This is a full-time non-exempt position that will support the Miami office with administrative functions and assist the Accounting Manager with general accounting duties. This role requires an individual to be bi-lingual as this position will be communicating with our Bogota, Colombia office.

Job Duties

• Provide general administrative support for the office such as office mail and supplies, booking meetings, ordering of food and beverages for client meetings, etc.
• Receive and log subcontractor invoices for entry in project accounting system and process through payables module
• Manage and coordinate the timely preparation, processing of pre‐bills and month-end bills for offices support by Miami staff.
• Set-up new cases and projects in Microsoft Dynamics Great Plains
• Partner with various employees across all offices to ensure accurate and timely issuance of bills to customers to enable prompt payment
• Provide prompt follow‐up to any billing and invoicing inquiries
• Organize and maintain the billing files; other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
• Voucher accounts payable invoices
• Payroll processing for local employees includes documentation and expense review
• Assist corporate accounting team on various special projects as needed
• Follow up on accounts receivable data

Competencies

• Bi-Lingual
• Accounting
• Communication
• Tech-Savvy
• Ethical Practice

Preferred Education and Experience

• Bachelor’s degree preferred; Associates Degree in Business, Accounting, or a related field minimally required.
• Three (3) to five (5) years’ experience in billing functions, preferably in consulting (i.e., Law Firm, Accounting Firm, Architect Firm, Engineering Firm )
• Experience working with Microsoft Great Plains and Jovaco software with an emphasis on the billing modules a plus
• Intermediate to advanced skills in Microsoft 365 with a strong emphasis in Excel and MS Word
• Effective organizational and time management skills with experience working in a fast‐paced and high-volume environment with an emphasis on accuracy and timeliness

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. Ability to work overtime on certain key dates during the monthly close or other times in which the department workload is at a high level.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job description

This is a full-time position embedded at our clients’ site conducting various duties in relation to immigration cases and working with law enforcement agencies. The position has 8-hour shifts and works 40 hours in a week however, the shift could be Sunday through Thursday depending on the team.

JOB DUTIES

• Conducts various analyses to include work on immigrant benefit cases
• Performs database and manual queries on individuals referred to the Pacific Enforcement Response Center by other Law Enforcement Agencies categorized as possible removable aliens
• Conducts calls to Law Enforcement Agencies to determine the custodial status of targeted aliens; Answers calls from Law Enforcement Agencies
• Logs all information into a web-based case management system
• Provides enforcement recommendations and refers cases to an ERO Officer, ERO field offices or ICE headquarters offices for follow-up review and action
• Ability to utilize DHS and Legacy INS databases in the performance of assigned work

REQUIRED EDUCATION AND EXPERIENCE
Bachelor’s Degree and two years of prior analytical experience supporting a law enforcement agency; or an Associate’s Degree with three years of related experience; or five years of related experience with a High School Diploma.

We are hiring in California, Texas, Illinois, New York, and Florida!

Are you ready to make a difference?  Do you want to help clients solve complex security challenges? If so, we encourage you to join our team at Guidepost.

The Consultant role requires candidates to have a strong understanding of physical security concepts they can appropriately apply across multiple business sectors, such as corporate, education, healthcare, commerical real estate, and industrial.  Pre-requisites include soft skills to effectively partner with clients, product manufacturers, contractors, and internal project team members.  Much time will be spent interacting with clients, writing comprehensive reports, conducting assessments, and managing team resources to ensure positive client outcomes.  Candidates should have a strong academic background, be capable of conducting comprehensive research, demonstrate problem solving skills, and clearly communicate both verbally and in written form.

Core Responsibility within this role will include:

• Manage consulting assignments, which may include physical security assessments, written policy and procedure development, CPTED principles, program evaluation, risk analysis, solutions design, budgeting, and creating security content to support client engagements.
• Familiarity with crisis management, business continuity, health & safety, intelligence research, security officer operations, situation awareness training, workplace violence prevention, travel safety, security systems infrastructure and technology design, crime prevention, counterterrorism, and other corporate security programs.
• Develop security program roadmaps that transform recommendations into actionable solutions.
• Partner with Technology Design practice and Engineering Services to articulate the security design into production drawings and specifications.
• Manage multiple projects simultaneously while meeting project deliverables and milestones.
• Communication and record keeping of project decisions and directives in both written and verbal formats. Maintain project repository of documentation in a consistent and comprehensive project delivery method.
• Support business growth through pursuit of new work and brand awareness via attending industry events.

Knowledge and Skills we are looking for:

• Bachelor’s degree in Criminal Justice, Criminology, Sociology, or Business.
• Minimum of four (4) years of experience in corporate security or previous security consulting.
• Ability to effectively understand client needs and develop appropriate solutions that meet operational intent and budget parameters.
• Follow processes, continually seek to make processes more efficient, enforce processes, and conduct root cause analyses that lead to the update or creation of processes.
• Experience using Bluebeam, Salesforce, Smartsheet and MS 365 as core software programs used in the role, knowledge preferable.

Travel

It is anticipated this position may require the consultant to spend 10% to 25% of their time traveling to participate in site assessments, internal design meetings, construction review, and interfacing with design consultants.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Salary Range

$110K to $135K

The Consultant/Engineer role will collaborate with clients, product manufacturers, contractors, other design team members, and other project team members to successfully deliver a project from start to finish. Delivering mid to large-size projects that may span multiple disciplines including security electronics, telecommunications, audiovisual and fire alarm.

Core Responsibility within this role will include:

• Lead designs (construction drawings and specifications) for physical security elements (cameras, access control, intrusion detection, fences, gates, etc.) for client projects.
• Understanding of Master Format CSI specifications and ability to write new content as needed.
• Collaborate with consultants within our client environment to develop design standards, evaluate costs, risk, and benefits of designs, and facilitate design discussions.
• Facilitate effective project team and cross-functional interactions (Technical, Operations, BD, Marketing, etc.) by working successfully as a part of a team and business functions to achieve positive results.
• Participate in maintenance of the clients’ Basis of Design, prototype design, and specifications for physical security elements.
• Communication and record keeping of project decisions and directives in both written and verbal formats. Maintain project repository of documentation in a consistent and comprehensive project delivery method.
• Create security design scope of work for design RFPs.
• Manage multiple fast-paced projects simultaneously.
• Provide technical content to new business proposal and firm qualification packages.
• Support business growth through pursuit of new work and brand awareness via attending industry events.

Knowledge and Skills we are looking for:

• Bachelor’s in Engineering or equivalent education/experience preferred
• Four (4) to eight (8) years of experience in identifying low voltage technology solutions primarily expertise in security electronics and applying into a typical AEC industry design package.
• Ability to deliver system designs using an engineering approach to produce a well-coordinated set of construction documents within the project budget.
• Ability to effectively understand client needs and develop appropriate solutions that meet operational intent and budget parameters.
• Follow processes, continually seek to make processes more efficient, enforce processes, and conduct root cause analyses that lead to the update or creation of processes.
• Experience using Bluebeam, Salesforce, Smartsheet and MS 365 as core software programs used in the role, knowledge preferable.
• Understanding of building info ration modelling (BIM) and value of infrastructure and other disciplines coordination in the model.

Travel

Travel for site assessments, internal design meetings, construction review, and interfacing with design consultants.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Summary/Objective

This position is a full-time position that works with both our Miami and Bogota’s office supporting their financial and administrative operations.  This position requires the person be bi-lingual with financial reporting, accounts payable and receivables, payroll, and management experience.

Job Duties

• Overall management of administration and job cost accounting for Miami and Bogota offices
• Collaborate with Senior Leadership with annual budgets and quarterly reforecasts, provide monthly financial reporting and explanations for variations
• Thorough understanding of project accounting, fixed pricing, time & materials
• Review and update the completion of each project phase, and ensures that all costs related to the project are allocated and the information is provided to the project manager for billing to the client
• Supervision of the Office Assistant which includes overseeing of payroll, sub invoice processing, American Express reconciliation, and office support
• Review and reconcile all financial statement accounts and provide necessary adjusting entries for month end close
• Manage and prepare invoicing for the Miami office and manage Bogota’s external accounting company which handles, billing, payroll, and taxes
• Accounts Payable/Receivable
• Prepare local office reporting from QuickBooks based on information retrieved from Guidepost accounting systems and financial reporting received from Colombian accountants.
• Compliance with the Company’s Mandatory Vaccine Policy

Competencies

• Bi-Lingual
• Business Acumen
• Communication
• Accounting expertise
• Global & Cultural Awareness
• Leadership & Navigation
• Relationship Management
• Ethical Practice

Required Education and Experience

• Bachelor’s degree in Accounting, Finance, or Business Administration, or related field
• Five (5) plus years of accounting experience
• Must be bi-lingual and familiar with Colombia’s payroll, taxes, and billing laws
• Advanced computer proficiency in Microsoft 365 and/or tech-savvy
• Professionally communicate with executive management to project managers in a variety of disciplines; effective oral and written communication skills a must (email, phone and in person)

Preferred Education and Experience

• Budgeting and forecasting for project revenues and cost
• Recent Great Plains (Microsoft Dynamics) expertise in General Ledger & Project Accounting
• Strong organizational skills to include maintaining documentation on clients, projects, reporting requirements, auditor requests, collections, procedures & policies, etc.
• Experience working with multiple Managers with competing priorities
• Must be very detail oriented, with good follow through skills, and the ability to work independently
• Must be dependable and able to work in a fast pace working environment under pressure
• GAAP accounting knowledge a plus

Supervisory Responsibility

This position manages employees of the department as assigned and is responsible for the performance management and hiring of the employees within that department.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position regularly requires long hours and weekend work.

Travel

Travel out-of-area to Bogota, Colombia offices is expected.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

​Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.

Summary/Objective

This is a full-time, research investigations position that requires an individual to fulfill multiple roles during daily office operations and within a project. This role conducts comprehensive open source and public records background investigations for private clients, often in support of anticipated or ongoing litigation, and other investigative matters, as assigned. This role provides project management support by keeping track of project phases and ensuring work product effectiveness and proper completion.

Essential Functions

• Conduct background investigations and other investigative assignments using open source intelligence (OSINT) research techniques and other intelligence gathering tools including LexisNexis, Westlaw, etc.
• Conduct public record research to locate civil, criminal, probate, and administrative proceedings in multiple jurisdictions around the country
• Identify, collect, and analyze OSINT, media, social media, and public records for relevance and significance
• Identify accurate names, verify identities, uncover related entities and associates, and obtain identifying information for locating witnesses or other parties relevant to the client’s matter
• Draft and complete client-ready written reports of research/investigation results in a concise, clear, yet comprehensive manner
• Based on scope of projects, may interview subjects and witnesses, coordinate technical support, and submit orders for document retrieval
• Support business development and marketing efforts by researching companies, persons, or business areas
• Assist with new business presentations
• Work with other researchers and investigators collaboratively for an exchange of ideas
• Extensive utilization of databases both internally and externally
• Stay up to date on OSINT research techniques and database scopes
• Assist in Project Management
• Perform various administrative tasks including timekeeping, receipts, and invoices

Competencies

• Excellent verbal and written communication
• Self-starter, ability to multi-task and accomplish tasks with limited supervision
• Analytical and critical thinking
• Attention to detail
• Relationship Management
• Judgment, Professionalism & Business Navigation

Preferred Education and Experience

• A bachelor’s degree
• Two (2) years+ prior OSINT and public records research experience required
• Two (2) to five (5) years working at a law firm, law enforcement agency, crisis management public relations firm, or investigative journalism preferred
• American Money Laundering (AML) or Financial Crime experience a plus
• Strong internet research, precise writing, data analysis and organizational skills
• Ability to multitask and juggle multiple priorities and deadlines
• Excellent presentation, communication and interpersonal skills
• Proficient in Microsoft Office, LexisNexis, Westlaw, and PACER

Travel

Travel out-of-area to other regional offices and internationally from time to time may be needed.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m.  There may be requirements for after-hours responsiveness in urgent client cases, including weekends and holidays.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

We are hiring in California, Texas, Illinois, New York, and Florida!

The Consultant or Senior Consultant role will collaborate with clients, product manufacturers, contractors, other design team members, and other project team members to successfully deliver a project from start to finish. Delivering mid to large-size projects that may span multiple disciplines including security electronics, telecommunications, audiovisual and fire alarm.

Core Responsibility within this role will include:

• Lead designs (construction drawings and specifications) for physical security elements (cameras, access control, intrusion detection, fences, gates, etc.) for client projects.
• Understanding of Master Format CSI specifications and ability to write new content as needed.
• Collaborate with consultants within our client environment to develop design standards, evaluate costs, risk, and benefits of designs, and facilitate design discussions.
• Facilitate effective project team and cross-functional interactions (Technical, Operations, BD, Marketing, etc.) by working successfully as a part of a team and business functions to achieve positive results.
• Participate in maintenance of the clients’ Basis of Design, prototype design, and specifications for physical security elements.
• Communication and record keeping of project decisions and directives in both written and verbal formats. Maintain project repository of documentation in a consistent and comprehensive project delivery method.
• Create security design scope of work for design RFPs.
• Manage multiple fast-paced projects simultaneously.
• Provide technical content to new business proposal and firm qualification packages.
• Support business growth through pursuit of new work and brand awareness via attending industry events.

Knowledge and Skills we are looking for:

• Bachelor’s in Engineering or equivalent education/experience preferred
• Minimum of four (4) years’ of experience in identifying low voltage technology solutions primarily expertise in security electronics and applying into a typical AEC industry design package.
• Ability to deliver system designs using an engineering approach to produce a well-coordinated set of construction documents within the project budget.
• Ability to effectively understand client needs and develop appropriate solutions that meet operational intent and budget parameters.
• Follow processes, continually seek to make processes more efficient, enforce processes, and conduct root cause analyses that lead to the update or creation of processes.
• Experience using Bluebeam, Salesforce, Smartsheet and MS 365 as core software programs used in the role, knowledge preferable.
• Understanding of building info ration modelling (BIM) and value of infrastructure and other disciplines coordination in the model.

Like to Travel?

Travel for site assessments, internal design meetings, construction review, and interfacing with design consultants.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.