Begin Your Journey With Guidepost

We are looking for a collaborative team player that works well with multi-levels of management.  Excellent communication skills both written and verbally, proficiency in computer programs, ability to multi-task, provide attention to detail, a high level of professionalism

Job Duties

• Assist with drafting, formatting & proof-reading documents, data entry and running reports
• Daily Salesforce data entry includes adding contacts, new opportunities and cases, uploading files, pipeline reports, etc.
• Monitor and run reports for billable hours, posted transactions and project details
• Track each applicable stage throughout projects’ lifecycle and make sure that critical information is shared among the various team members
• Assist in documenting project phases and creating summary reports for the team
• Work with project managers in handling any project issues that may arise; and identifying work process improvements
• Review and edit invoices and process billing; work closely with corporate headquarters in New York

Competencies

• Customer Service
• Professionalism
• Organization
• Attention to Detail
• Ethical Practice

Preferred Education and Experience

Associate degree and/or two (2) to three (3) years of providing administrative support

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 5:30 p.m.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job description

This is a full-time position embedded at our clients’ site conducting various duties in relation to immigration cases and working with law enforcement agencies. The position has 8-hour shifts and works 40 hours in a week however, the shift could be Sunday through Thursday depending on the team.

JOB DUTIES

• Conducts various analyses to include work on immigrant benefit cases
• Performs database and manual queries on individuals referred to the Pacific Enforcement Response Center by other Law Enforcement Agencies categorized as possible removable aliens
• Conducts calls to Law Enforcement Agencies to determine the custodial status of targeted aliens; Answers calls from Law Enforcement Agencies
• Logs all information into a web-based case management system
• Provides enforcement recommendations and refers cases to an ERO Officer, ERO field offices or ICE headquarters offices for follow-up review and action
• Ability to utilize DHS and Legacy INS databases in the performance of assigned work

REQUIRED EDUCATION AND EXPERIENCE
Bachelor’s Degree and two years of prior analytical experience supporting a law enforcement agency; or an Associate’s Degree with three years of related experience; or five years of related experience with a High School Diploma.

Guidepost is seeking a dynamic and results-driven Marketing Manager with experience driving marketing activities from conception to completion. In this role, the successful candidate will work closely with the Vice President, Marketing and Marketing Director, Events & Communications, to carry-out marketing activities in alignment with business development goals and objectives.

Core Responsibilities

• Assist in the development and implementation of marketing communication activities including events, content development, social media and website copy, media relations, and marketing campaigns.
• Evaluate success metrics, including attendance, engagement, follow up activities, and lead generation, and provide recommendations for improvement.
• Create and manage project timelines, ensuring all tasks are completed on time and within budget.
• Inform the company participants of marketing activity objectives and timelines.
• Collaborate with cross-functional teams to create compelling marketing and business development content, including website copy, solution collateral, proposals, social media posts, and email campaigns.
• Maintain current and accurate support materials.
• Ensure marketing projects are completed on time, according to budget, and within scope.
• Analyze trends and insights to identify opportunities for growth and improvement.
• Support other marketing and business development activities as needed.

Competencies

• Strong communication skills
• Detail-oriented/meticulous
• Collaborative attitude
• Time management/prioritization
• Persistence/drive
• Organizational skills
• Relationship management
• Ethical practice

Preferred Education and Experience

• Bachelor’s degree in Marketing, Communications, Business Administration, or a related field.
• 5+ years of experience in marketing or communications, preferably in a professional services environment.
• Ability to self-manage and drive programs with high attention-to-detail.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Experience working with vendors.
• Ability to work in a fast-paced, deadline-driven environment.
• Highly organized and detail-oriented, deadline driven, ability to problem-solve on the fly, resourceful and proactive.
• Strong computer skills including proficiency with Microsoft Office (especially Word and PPT), Adobe Creative Suite a plus.
• Strong writing skills
• Ability to communicate in a professional manner with high level executives.
• Demonstrated ability to work in a fast-paced work environment, prioritize and manage multiple tasks simultaneously, address last-minute requests/changes while showing grace under pressure.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position regularly requires long hours and weekend work.

Travel

Travel out-of-area to other regional offices and overnight travel is expected.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.​

The Proposal Specialist reports to the Director of Marketing, Proposals and is responsible for managing the organization and creation of proposals and RFP responses from start to finish. Guidepost is seeking an accomplished professional to lead multiple stakeholders through a detailed, multi-step process, to produce proposals that drive recognition and support Guidepost’s expanding brand.

Core Responsibilities

• Produce professional sales proposals and responses to RFP’s as part of a busy bi-coastal team.
• Analyze the requirements of an RFP to determine what information needs to be included in the response.
• Facilitate and lead kick-off meetings with key stakeholders and other company resources (as needed) to determine response requirements, strategize best positioning of services, and confirm assignments, responsibilities, and deadlines.
• Professionally manage a detailed, multi-step, multi-stakeholder process that requires consistent follow-up, clear/concise communication, and persistence to guide the proposal from kick-off to completion, including managing senior project managers and directors.
• Create customized proposals that are concise, compliant, logical, and incorporate content provided by key stakeholders.
• Leverage existing proposal material for rapid response to requests, as needed; conduct additional research as required to develop a compliant, compelling response.
• Review, edit, and proofread proposals and other materials to ensure accuracy, clarity, consistency of documents and compliance with firm guidelines and standards.
• Thrive in a fast-paced, multiple project environment, by prioritizing assignments and completing tasks within deadlines.
• Print, assemble and ship (when required) on deadline.
• Capture essential data for the proposal database.
• Work collaboratively with the greater marketing team.
• Available to work on site in one of our offices 2x/week preferred.

Competencies

• Strong communication skills
• Detail-oriented/meticulous
• Collaborative attitude
• Time management/prioritization
• Persistence/drive
• Organizational skills
• Relationship management
• Ethical practice

Preferred Education and Experience

• Bachelor’s degree in Marketing, Communications, Business, English or related field
• 3-5 years of related experience
• Proven writing and proofreading skills
• Curiosity and the ability to delve into and quickly gain an understanding of new industry sectors
• Ability to organize, prioritize and coordinate multiple, simultaneous, and complex projects
• Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
• Proficiency with Microsoft Office products, specifically Microsoft Word (intermediate level or higher)
• Working knowledge of PitchPerfect, a plus

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position regularly requires long hours and weekend work.

Travel

Travel out-of-area to other regional offices and overnight travel is expected.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.​

Summary/Objective

As an integral team player to a dynamic office, this position supports the front office operations and requires excellent communication skills, proficiency in computer programs, ability to multi-task, provide attention to detail, and a high level of professionalism.  This position will be a full-time, non-exempt role.

Job Duties

Front office duties include:

• First point of contact for welcoming visitors to the office, answer incoming phone calls and direct inquiries
• Maintains safe and clean reception area including cleanliness of conference room(s)
• Assist in the maintenance and repair of office equipment
• Assist in ordering office supplies
• Manage incoming/outgoing mail including FedEx, UPS, etc.

Provides general clerical and administrative support to all levels of professionals including:

• Support C-level executives in administrative requests
• Assist in proposal writing
• Assists in travel arrangements and reimbursements
• Back up to other Executive and Administrative team members
• Editing and formatting correspondence, communications and other documents, as needed
• Arranging and coordinating meetings and events including setting up conference calls
• Data entry, filing and other administrative requests, as assigned
• Managing and updating office publications such as office directory, etc.
• Arrive to work, timely, as scheduled

Competencies

• Professional
• Team Player
• Tech Savvy
• Strong Communicator
• Detail Oriented
• Ethical Practice

Preferred Education and Experience

• A minimum of one (1) years’ experience providing administrative support

• Experience with customer service practices and principles
• Intermediate to advanced knowledge working in Microsoft 365
• Excellent verbal and written communication skills
• Experience working in a collaborative environment

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 8:30 a.m. to 6 p.m.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

​Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Summary/Objective

This is a full-time, research investigations position that requires an individual to fulfill multiple roles during daily office operations and within a project. This role conducts comprehensive open source and public records background investigations for private clients, often in support of anticipated or ongoing litigation, and other investigative matters, as assigned. This role provides project management support by keeping track of project phases and ensuring work product effectiveness and proper completion.

Essential Functions

• Conduct background investigations and other investigative assignments using open source intelligence (OSINT) research techniques and other intelligence gathering tools including LexisNexis, Westlaw, etc.
• Conduct public record research to locate civil, criminal, probate, and administrative proceedings in multiple jurisdictions around the country
• Identify, collect, and analyze OSINT, media, social media, and public records for relevance and significance
• Identify accurate names, verify identities, uncover related entities and associates, and obtain identifying information for locating witnesses or other parties relevant to the client’s matter
• Draft and complete client-ready written reports of research/investigation results in a concise, clear, yet comprehensive manner
• Based on scope of projects, may interview subjects and witnesses, coordinate technical support, and submit orders for document retrieval
• Support business development and marketing efforts by researching companies, persons, or business areas
• Assist with new business presentations
• Work with other researchers and investigators collaboratively for an exchange of ideas
• Extensive utilization of databases both internally and externally
• Stay up to date on OSINT research techniques and database scopes
• Assist in Project Management
• Perform various administrative tasks including timekeeping, receipts, and invoices

Competencies

• Excellent verbal and written communication
• Self-starter, ability to multi-task and accomplish tasks with limited supervision
• Analytical and critical thinking
• Attention to detail
• Relationship Management
• Judgment, Professionalism & Business Navigation

Preferred Education and Experience

• A bachelor’s degree
• Two (2) years+ prior OSINT and public records research experience required
• Two (2) to five (5) years working at a law firm, law enforcement agency, crisis management public relations firm, or investigative journalism preferred
• American Money Laundering (AML) or Financial Crime experience a plus
• Strong internet research, precise writing, data analysis and organizational skills
• Ability to multitask and juggle multiple priorities and deadlines
• Excellent presentation, communication and interpersonal skills
• Proficient in Microsoft Office, LexisNexis, Westlaw, and PACER

Travel

Travel out-of-area to other regional offices and internationally from time to time may be needed.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m.  There may be requirements for after-hours responsiveness in urgent client cases, including weekends and holidays.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

We are hiring in California, Texas, Illinois, New York, and Florida!

The Consultant or Senior Consultant role will collaborate with clients, product manufacturers, contractors, other design team members, and other project team members to successfully deliver a project from start to finish. Delivering mid to large-size projects that may span multiple disciplines including security electronics, telecommunications, audiovisual and fire alarm.

Core Responsibility within this role will include:

• Lead designs (construction drawings and specifications) for physical security elements (cameras, access control, intrusion detection, fences, gates, etc.) for client projects.
• Understanding of Master Format CSI specifications and ability to write new content as needed.
• Collaborate with consultants within our client environment to develop design standards, evaluate costs, risk, and benefits of designs, and facilitate design discussions.
• Facilitate effective project team and cross-functional interactions (Technical, Operations, BD, Marketing, etc.) by working successfully as a part of a team and business functions to achieve positive results.
• Participate in maintenance of the clients’ Basis of Design, prototype design, and specifications for physical security elements.
• Communication and record keeping of project decisions and directives in both written and verbal formats. Maintain project repository of documentation in a consistent and comprehensive project delivery method.
• Create security design scope of work for design RFPs.
• Manage multiple fast-paced projects simultaneously.
• Provide technical content to new business proposal and firm qualification packages.
• Support business growth through pursuit of new work and brand awareness via attending industry events.

Knowledge and Skills we are looking for:

• Bachelor’s in Engineering or equivalent education/experience preferred
• Minimum of four (4) years’ of experience in identifying low voltage technology solutions primarily expertise in security electronics and applying into a typical AEC industry design package.
• Ability to deliver system designs using an engineering approach to produce a well-coordinated set of construction documents within the project budget.
• Ability to effectively understand client needs and develop appropriate solutions that meet operational intent and budget parameters.
• Follow processes, continually seek to make processes more efficient, enforce processes, and conduct root cause analyses that lead to the update or creation of processes.
• Experience using Bluebeam, Salesforce, Smartsheet and MS 365 as core software programs used in the role, knowledge preferable.
• Understanding of building info ration modelling (BIM) and value of infrastructure and other disciplines coordination in the model.

Like to Travel?

Travel for site assessments, internal design meetings, construction review, and interfacing with design consultants.

Other Duties 

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Our Miami team is expanding and we are looking for a Senior Director to oversee and manage complex cases.  Our ideal candidate will have extensive experience in the legal field with a background in developing new business and managing with success, the case matters on a day to day basis.

Core Responsibilities

• Manage and oversee the operations of cases, including the team of investigators, subcontractors, and analysts.
• Conduct investigations and provide litigation support for clients.
• Develop and implement strategies to grow the business and increase revenue.
• Build and maintain relationships with litigation law firms in Florida to generate new business.
• Analyze and interpret complex data and information to provide actionable insights to clients.
• Prepare and present reports and findings to clients and other stakeholders.
• Stay up to date with industry trends and best practices; attending networking events, association meetings, etc.
• Provide training and mentorship to junior staff

Competencies

• Business Acumen
• Relationship Management
• Consultation
• Highly Motivated
• Leadership & Navigation
• Ethical Practice

Preferred Education and Experience

• Juris Doctor degree or equivalent
• Minimum of ten (10) years of experience as a former prosecutor, private investigator with experience managing complex cases, or an attorney with litigation experience
• Experience managing a team of investigators and analysts.
• Ability to build and maintain relationships with clients and other stakeholders
• Proven ability to analyze and interpret complex data and information
• Ability to work independently and manage multiple projects simultaneously
• Familiarity with the legal landscape in Miami and Florida
• A strong work ethic and attention to detail

Position Type/Expected Hours of Work

This is a full-time position. This position regularly requires long hours and weekend work.

Travel

Travel out-of-area to client sites both domestic and international.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.