This site uses cookies to provide you with a more responsive and personalized service. By using this site you agree to our use of cookies. You can learn more about our use of cookies and similar technologies and your choices by reviewing our Privacy Policy. By clicking “I agree” you agree to our use of cookies and similar technologies.
Billing Assistant
Full Time
Washington D.C.
Posted on February 12, 2025
Summary/Objective
The primary responsibility of the Billing Assistant will be to support, coordinate, and execute all processes related to invoicing transactions in the Washington D.C. office.
Job Duties
- Assist in coordinating the timely preparation and processing of pre‐bills
- Set-up new cases and projects in Microsoft Dynamics Great Plains
- Pull pre-bills and review/edit before sending out for review to project managers
- Manage incoming and outgoing Washington D.C. subcontractor inbox, log in subcontractor invoices for entry in project accounting system and process through payables module
- Provide prompt follow‐up to any billing and invoicing inquiries
- Organize and maintain billing files, other documentation thoroughly and accurately, in accordance with company policy and accepted accounting practice
- Respond promptly to any assignments/requests from project managers and team
- Work collaboratively with the accounting team on general accounting duties and any special projects
Preferred Education and Experience
- Minimum of two (2) years’ experience in billing or other related financial functions
- Experience in performing under strict deadlines
- Professional Services billing experience a strong plus (i.e., billing experience in a Law Firm, Accounting Firm, Architect Firm, Engineering Firm etc.)
- Experience in Great Plains accounting software or related accounting software with an emphasis on the billing modules
- Experience using billing software
- Intermediate to advanced skills in Microsoft 365 with a strong emphasis in Excel and MS Word
- Excellent written/verbal communication
Position Type/Expected Hours of Work
This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position may require overtime on key dates during the monthly close or other times in which the department workload is at a high level.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies, up to 20 pounds.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Guidepost Solutions is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, or genetic information or any other characteristic protected by law.
ReportingHotlines