Position: Marketing Specialist, Proposals, Hybrid

The Proposal Specialist reports to the Director of Marketing, Proposals and is responsible for managing the organization and creation of proposals and RFP responses from start to finish. Guidepost is seeking an accomplished professional to lead multiple stakeholders through a detailed, multi-step process, to produce proposals that drive recognition and support Guidepost’s expanding brand.

Core Responsibilities

  • Produce professional sales proposals and responses to RFP’s as part of a busy bi-coastal team.
  • Analyze the requirements of an RFP to determine what information needs to be included in the response.
  • Facilitate and lead kick-off meetings with key stakeholders and other company resources (as needed) to determine response requirements, strategize best positioning of services, and confirm assignments, responsibilities, and deadlines.
  • Professionally manage a detailed, multi-step, multi-stakeholder process that requires consistent follow-up, clear/concise communication, and persistence to guide the proposal from kick-off to completion, including managing senior project managers and directors.
  • Create customized proposals that are concise, compliant, logical, and incorporate content provided by key stakeholders.
  • Leverage existing proposal material for rapid response to requests, as needed; conduct additional research as required to develop a compliant, compelling response.
  • Review, edit, and proofread proposals and other materials to ensure accuracy, clarity, consistency of documents and compliance with firm guidelines and standards.
  • Thrive in a fast-paced, multiple project environment, by prioritizing assignments and completing tasks within deadlines.
  • Print, assemble and ship (when required) on deadline.
  • Capture essential data for the proposal database.
  • Work collaboratively with the greater marketing team.
  • Available to work on site in one of our offices 2x/week preferred.


  • Strong communication skills
  • Detail-oriented/meticulous
  • Collaborative attitude
  • Time management/prioritization
  • Persistence/drive
  • Organizational skills
  • Relationship management
  • Ethical practice

Preferred Education and Experience

  • Bachelor’s degree in Marketing, Communications, Business, English or related field
  • 3-5 years of related experience
  • Proven writing and proofreading skills
  • Curiosity and the ability to delve into and quickly gain an understanding of new industry sectors
  • Ability to organize, prioritize and coordinate multiple, simultaneous, and complex projects
  • Sense of urgency and ability to meet deadlines; ability to work a flexible schedule
  • Proficiency with Microsoft Office products, specifically Microsoft Word (intermediate level or higher)
  • Working knowledge of PitchPerfect, a plus

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are generally Monday through Friday, 9 a.m. to 6 p.m. This position regularly requires long hours and weekend work.


Travel out-of-area to other regional offices and overnight travel is expected.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.​